Forms

Forms for Departmental Use

Prior to submitting travel or entertainment forms, please review the Department Travel & Entertainment Guidelines to ensure compliance with UC policies and procedures.

For questions or clarification, please contact the Operations Manager and the Department Coordinator.

Joan M. Arias Graduate Student International Conference Travel Fund Form

The department will award three travel grants of up to $1,750 each to help defray the costs of traveling to an international conference to present a paper preferably related to the dissertation topic. Graduate students at the second stage of the program (Ph.D. level) have priority. In exceptional cases, applications for travel conference support for students at the M.A. level will be considered.

Joan M. Arias Travel Fund Application Form

Graduate Student Conference Travel Form

Graduate Students: Use for requesting departmental funds for travel expenses while on UC business.

Effective Fall 2023, the Department will provide conference travel support up to a maximum of $1200.

Graduate Student Travel Fund Form

 

Entertainment Reimbursement Form

Use this form when requesting reimbursement for meals with guest speakers.  Form is also used when requesting reimbursement for supplies or food purchased for an event.

Before submitting this form, please review the Department Travel & Entertainment Guidelines to ensure compliance with UC policies and procedures.

Entertainment Reimbursement Form

Honorarium Request Form

Use this form to request an honorarium payment for non-UC employees.

Honorarium Request Form

Travel Expense Reimbursement Form

Use this form when submitting receipts for reimbursement after your trip has taken place.

Before submitting this form, please review the Department Travel & Entertainment Guidelines to ensure compliance with UC policies and procedures.

Travel Expense Reimbursement Form

Traveler must provide a daily Research Travel Agenda. Per UC G-28 (p. 40), each day of travel requires documentation justifying the business purpose. Please use the Research Travel Agenda template and include the information outlined in the “Business Travel Agenda” section of the Department Travel & Entertainment Guidelines.

Research Travel Agenda Template

General Expense Reimbursement Form

Use this form for reimbursements that are not related to entertainment or travel.

General Expense Reimbursement Form